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4 Best Recruiting Software for Small Businesses In 2023

🔍 Tired of sifting through stacks of resumes taller than your morning latte ☕? Does it seem like most recruiting platforms are geared toward large enterprise? Well, your quest for the best recruiting software for small business ends here!

💡 These are a handpicked selection of cutting-edge, user-friendly tools that can transform your small business hiring process from a hair-pulling marathon into a seamless sprint. 

I’ve used many of these tools to build marketing teams, sales teams, BDRs, web dev teams and more as the Head of Marketing for a multi-million dollar SaaS company. 

🏃‍♂️ Say goodbye to the Bermuda Triangle of lost CVs and endless interviews. Say hello to your new secret weapon for snagging top talent effortlessly.

These tools will not only find your match but streamline communication and unlock precious time to binge-watch your favorite shows guilt-free by 8 pm. No more late nights wrapping up busy work.

So, I hope you’re ready to build a superstar team.

Read on to discover the best recruiting software for small businesses in 2023 and bring your HR game to the next level 🙌🕺

P.S. Keep that coffee mug ready – for celebrating, not stressing.🎈

What Are the Best Recruiting Software for Small Businesses?

In a world where time is money and every hire counts, these game-changing tools are designed to make the hiring process easy for small businesses. 

We’ve curated a lineup of the most powerful recruiting software solutions that cater specifically to the needs of small but growing enterprises from smart applicant tracking systems to AI-powered candidate assessments – with price points to meet small business budgets. 

So, let’s dive into the contenders that are revolutionizing the hiring game! 🌟


We Help Business Owners ApplicantPro best recruiting software for small business


ApplicantPro provides assessment tests, auto-screen applications, candidate matching, custom branded websites, integrated background checks, reference checking, and social recruiting tools for workflow and tracking management. It offers a cloud-based applicant tracking solution for small and medium businesses.

Key Benefits

  • Recruitment Marketing
  • Applicant Tracking System
  • Background Checks
  • Assessment Tools
  • Employee Onboarding
  • Video Interviewing


It varies based on company size. The first threshold is 0-20 employees.

Pros & Cons


  • Free trial is available so you can try before you buy
  • Full suite of services from recruiting to human resource management
  • Fully Customizable application experience


  • Lacks advanced search capabilities
  • Candidate organization can be cumbersome


talentlyft dashboard screenshot best recruiting software for small business


TalentLyft is an Applicant Tracking (ATS), Recruitment Marketing, Sourcing, and Talent CRM software. 

Key Benefits

  • Language Kit
  • Multiple Pool Pipelines for sourcing candidates from other applications
  • Custom domains


  • Starts at $127 / month for 10 active jobs/roles
  • Premium starts at $249 / month for advanced features and support

Pros & Cons


  • All-in-One recruiting to hiring workflow with an intuitive interface
  • Attractive and customizable design can attract candidate interest easily


  • Occasional slower application functions from a foreign server network

Top Echelon

top echelon best recruiting software for small business


Top Echelon is a powerful network recruiting tool suite specializing in applicant tracking systems (ATS), recruiting, and split placement network software.

Key Benefits

  • Great for recruiting networks
  • Robust candidate sourcing and marketplace integration


  • Basic plan starts at $70 / month per user, billed annually
  • Professional starts at $89 / month per user billed annually

Pros & Cons 

This tool is great for a business model that requires active year around to keep operations running; for example, home improvement contractors, retail, and other service roles. The pricing is great and includes a free trial to test the interface yourself. It may not be the best if recruiting is extremely passive or you infrequently hunt for talent over the course of a year. 


Teamtailor ™ Next Generation ATS best software for small business


Teamtailor is a recruitment platform that allows companies of all sizes to attract more candidates and manage their applications while promoting themselves as an attractive employer. The company delivers a single platform to both attract and convert candidates via career websites and sort and hire candidates via its applicant tracking system.

Key Benefits

  • Responsive support
  • Review and approve applicants on the go (mobile)


  • Pricing starts from $200/month. Unlimited amount of users. Unlimited amount of job openings. Unlimited amount of candidates. Full support.

Pros & Cons 

An excellent and intuitive user interface means speed to value is above par. It’s considered the IPhone of recruiting software as far as UI is concerned. Analytics can be shaky due to erratic candidate activity (applying to multiple jobs, etc.). Poor calendar integration for scheduling. Little to no integrations with 3rd party recruiting software can make the ease of use obsolete in some talent markets. Multi-language is also pretty limited. Not recommended for advanced operations which makes it ideal for smaller-sized companies.

What Is Small Business Recruiting Software?

Recruiting software, often called applicant tracking systems (ATS), is used to streamline the hiring process. 

Acting as your virtual hiring assistant, these tools manage job postings, track applications, and organize candidate data in one centralized hub.

Imagine the relief of bidding farewell to chaotic email threads and lost resumes – recruiting software ensures consistency in your recruiting workflow. 

It’s the digital gatekeeper that effortlessly sifts through stacks of applications, identifying top talents with lightning speed through keyword matching and customized filters.

The best small business recruiting software balances cost and time savings evenly. 

With the help of ATS, you’ll swiftly identify the crème de la crème of candidates, enabling you to focus on what truly matters – making informed hiring decisions. 

Moreover, collaborative features facilitate seamless communication among team members, eliminating communication gaps and ensuring everyone’s on the same page.

Who benefits from this recruiting software? 

Well, everyone involved in the hiring process! When candidate pipelines, automated pre-screening assessments, and scheduling interviews are centralized in one place, the human resource management part of your small business system is solved.

Not to mention candidates benefit from a smoother experience if their applications are processed and evaluated quickly.

If you want to attract top talent, you may need to put on an organized show. They need to know they didn’t apply to the circus – unless they were actually looking for a juggling job!

Quicker responses and an enhanced overall impression of your company’s professionalism are a representation of your brand. And the best candidates usually want to work with the best brands.

How Can Small Business Recruiting Software Benefit You

The best software is designed to minimize the time you spend on the mundane tasks in your workflow, like contact management, communication tracking, and lifecycle management.

These are some of the key benefits and reasons why it might be time for you to consider including recruiting software in your human resources pipeline.

Efficiency Unleashed for HR Managers and Recruiters

  • Streamlined Workflow: Workflow management tools come standard with most SaaS platforms. They’re good for minimizing manual data entry and creating automated processes. Recruiters can post jobs, screen candidates, and schedule interviews seamlessly.
  • Time Savings: Reducing tedious and repetitive tasks like resume screening mean more time for the family later on.
  • Collaborative Tools: Smooth communication between team members ensures everyone’s on the same page. Notes, feedback, and evaluations are readily accessible, enhancing collaboration.

Empowered Hiring Managers

  • Data-Backed Decisions: Having concise candidate profile data promotes objective decision-making in your vetting process. 
  • Feedback: Most recruiting software support team communication and real-time feedback.
  • Visibility: Dashboards offer an at-a-glance overview of your talent pipeline at any moment. This enables you to monitor progress and take action for personnel challenges as soon as they arise.

Seamless Candidate Experience

  • Swift Responses: Candidates are shopping too. You need to let them know how serious you are about them, and be transparent when it’s not the right fit.
  • User-Friendly Applications: The last thing you need is a 6 month course on how to use new software for a problem you need to solve yesterday. Many of these recruiting tools are designed to limit your exposure to tech frustration and deliver value quickly.
  • Mobile Accessibility: Most tools allow to recruit and hire from anywhere at anytime with mobile tools. Take advantage of the most flexible recruiting tools available to maximize your productivity.

Organizational Benefits

  • Centralized Data: One place for all the data means security and transparency for the entire team your candidates.
  • Long-Term Talent Pools: Keep your pipeline full and ready for business models with higher turnover and low retention rates.
  • Customized Reporting: Get a deep understanding of the effort required to hire each position. This allows you to plan ahead and secure necessary resources for recurring hires ahead of time.

Recruiting software isn’t just a nice to have; it’s a solution that empowers every stakeholder in the hiring process, from HR professionals to candidates. 

To upgrade your talent, you may need to upgrade your recruiting software. 

Buyers Guide: How We Conducted Our Researched

When doing our research to find the best product, we determined using these factors:

  • Pricing: How much did each product cost? Was the pricing feasible for the average small business budget? How much value (in the ATS workflow) is attained for each dollar spent? (Do you still need supplemental software to complete the ATS process?)
  • Features: What were the best features of each product? What separates the offering? 
  • Negatives: What was missing from each product? We reviewed multiple review sites and compared real customer reviews.
  • Support or refund: Do they offer a community, support, or refund policy? How responsive is their supprot team? Are they capitalized well? Will they be here in a few years, are they growing?
  • Experience: I’ve leveraged a few of these tools in the past to source in-house talent for my marketing teams. I did not over-highlight this solution to avoid bias, however, each of these products was in consideration during our due diligence process. You’ll want to conduct your own due diligence and any solution you choose.

Wrapping Up

As a small business owner, I consistently look for ways to improve the output of our product through outsourcing and team development. 

When it comes to hiring, recruiting software emerges as the beacon of efficiency and collaboration for small businesses. 

As a small business owner, you’ll often need to rely on software to solve persistent problems that require deep organization.

With its ability to automate tasks, facilitate data-driven decision-making, and enhance the candidate experience, this innovative tool transforms the hiring process into a brand journey. 

Candidates want to experience a level of professionalism and engagement when they engage with you. You’ll need to be able to swiftly respond on user-friendly interfaces before you deter top talent.

Consider a comprehensive solution that caters to all talent stakeholders. 

Elevate your hiring game with recruiting software and watch your small business thrive.

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